Marketing & Leasing
Professional HDR photography, interactive 3D tours, syndicated listings across Zillow, Apartments.com, Trulia, Realtor.com and more. We attract qualified applicants, not tire-kickers.
Keystone Estates is full-service property management for Florida owners who expect more than a call center and a portal. Consider us your concierge — bringing the quiet diligence of a private office to every home we manage.
Whether you inherited a property, own rentals across the state, or are scaling a portfolio — owning a rental in Florida is supposed to be an asset, not a second job. If any of this feels close to home, you're exactly who we built Keystone Estates for.
From the first photograph to the final tax package, Keystone Estates operates your property with the discretion and discipline of a family office.
Professional HDR photography, interactive 3D tours, syndicated listings across Zillow, Apartments.com, Trulia, Realtor.com and more. We attract qualified applicants, not tire-kickers.
Comprehensive credit, income, employment, criminal, and rental history review through national screening partners. We place the tenant we would choose ourselves — then stand behind them.
Automated online payments, consistent disbursement schedule, clear statements. You're paid on time, every time — whether the tenant is on time or not.
A vetted vendor network, 24/7 tenant response, and zero markup on repairs. Every invoice you see is what we paid. Nothing added, nothing hidden.
Move-in, periodic, and move-out inspections with photo documentation. You always know the condition of your asset, without having to ask.
Florida-compliant leases, security deposit handling, fair-housing oversight, and eviction management when needed. The paperwork that protects you — handled.
Monthly owner statements, year-end 1099s, and a tidy tax package your CPA will thank you for. Clean books. No surprises.
Proactive renewal outreach 60 to 90 days before expiration, backed by a live market rent analysis. Good tenants stay longer when you treat them like guests of a well-run house.
Fourteen services most firms treat as add-ons — quietly included in every Keystone Estates management agreement. Documented annual value: $7,850+.
HDR photography (15–25 shots), an interactive Zillow 3D virtual tour, and syndication across 20+ platforms. Listings with professional photos rent 32% faster and attract qualified remote prospects.
$550 ValueA narrated HD video walkthrough documenting condition, identifying maintenance needs, and verifying tenant compliance — sent directly to you. For remote owners, this is the next best thing to being there.
$500 ValueTimestamped HD video of every room, appliance, fixture, and surface at both move-in and move-out. Court-admissible evidence that eliminates security deposit disputes before they start.
$400 ValueEvery lease is reviewed annually by a Florida-licensed real estate attorney for compliance with current landlord-tenant law and Fair Housing requirements. Legal protection, without hiring your own lawyer.
$500 ValueFour data-driven reports per year comparing your rent to comparable listings and recommending optimal pricing. You never leave money on the table — or overprice and sit vacant.
$600 Value / YearComplete financial statements formatted to match IRS Schedule E line items, with categorized expenses, 1099 preparation, and depreciation tracking. Saves owners $500–$1,000 in CPA fees annually.
$750 ValueIf a Keystone Estates-placed tenant requires eviction, we cover up to $1,500 in legal and court fees — filings, attorney fees, and court costs included. The average Florida eviction runs $800–$1,500 before lost rent is counted.
$1,500 ValueCustom analysis showing which upgrades generate the highest rent increase relative to cost — flooring, kitchen refresh, smart home features, curb appeal. Prevents spending money where it doesn't move the needle.
$400 ValueAnnual review of your landlord insurance policy identifying coverage gaps or waste — with specific recommendations for hurricane, flood, and sinkhole coverage. Many Florida owners are dangerously under-insured.
$350 ValuePre-season inspection and preparation: verifying shutters and impact windows, coordinating tree trimming, securing outdoor items, confirming insurance, and establishing emergency protocols. In Florida, this isn't optional.
$500 ValueReal-time dashboard showing every maintenance expense, vendor invoice, and before/after photos. Zero markup — you see the exact same invoice we receive from the vendor.
$400 Value / YearSmart lock, leak sensor, and smart thermostat installed. Eliminates rekeying costs at every turnover, prevents average $12,000 water damage claims, and properties with smart features command $30–$70/month higher rent.
$600 ValueScheduled 20-minute quarterly calls with your dedicated property manager to review performance, discuss market conditions, and plan improvements. Proactive advisory — not reactive management.
$800 Value / YearScheduled annual HVAC tune-up, water heater flush, and dryer vent cleaning. Extends system lifespan, prevents emergency breakdowns, and maintains warranty validity. The average Florida HVAC replacement runs $4,000–$8,000.
$500 ValueWe put our fee where our promises are. If we fall short of any of the following, the cost is ours — not yours.
Cancel anytime with 30 days' written notice. No cancellation fees, no penalties, no long-term contracts. We earn your business every month — or you walk.
If a tenant we placed breaks their lease or requires eviction within the first 12 months, we re-place a qualified replacement at no additional leasing fee. Our screening has to work — or we do the work again, free.
For any Keystone Estates-placed tenant, eviction legal costs are covered up to $1,500 — filings, attorney fees, and court costs. The average Florida eviction runs $800–$1,500 before lost rent is counted.
Owner disbursements are processed by the 10th of every month, every month. If we're ever late, that month's management fee is waived. Your income stays predictable, regardless of when your tenant pays.
For pets approved through PetScreening.com, we cover pet-specific damage up to $1,000 beyond the security deposit and pet deposit. Accept more tenants without worrying about what they bring with them.
Four steps. Predictable, quiet, and designed to require as little of you as possible once we begin.
A short conversation and a data-backed rent estimate. No obligation, no pressure.
We handle photos, 3D tour, listings, showings, and applications. You sign once.
Thorough screening, compliant lease, and a smooth move-in — typically inside 30 days.
Maintenance, rent, reporting, renewals, taxes — all run quietly in the background.
Performance-based fees with no hidden line items. If your property isn't earning, neither are we.
No setup fee. No inspection fees. No maintenance markup. The fee you see is the fee you pay.
Our clients don't want to become property managers. They want their property managed — with the same rigor they'd expect from any other professional service.
You inherited the home, relocated for work, or chose to keep the property instead of selling. You never planned to be a landlord — and you're happy to stop pretending.
Your portfolio is in Florida; your life is elsewhere. You need boots on the ground, proactive communication, and a partner who treats the property as carefully as you would in person.
You're growing a portfolio. Ten hours a week on tenant texts is ten hours not spent on the next acquisition. We give you the back-office so you can focus on the buy-box.
Your new build is closing; your current home has to lease before it does. You need speed, professionalism, and certainty — and you need it now.
Request a complimentary rental analysis. We'll assess your property, benchmark the rent, and show you exactly what management with Keystone Estates would look like — no pressure, no obligation.